University of Missouri

Brain Imaging Center
Department of Psychologial Science


Brain Imaging Center Policies Updated as of December 18, 2018

All users are responsible for understanding and complying with these policies. Please read through ALL policies prior to project application and initiation. If you have any questions, need clarification or require additional information, you are welcome to contact BIC Operations Coordinator, Alex Brown or BIC Director, Shawn Christ.

1. Safety

All personnel involved in data collection at the Brain Imaging Center MUST complete Level 1 Safety Training. This is required of ALL members of a lab research group regardless of role and responsibilities (e.g., assisting or observing; testing; data collection; scheduling; screening; and scanning). Please contact Alex Brown, BIC Operations Coordinator, via email,, or via phone, 573-884-8779, for more details regarding MR Personnel Levels and Training Requirements and/or to schedule an individual or group safety training session for yourself or your lab.

2. Courtesy and Confidentiality

In the absence of prior approval, no one should enter the MR Control Room when another scan is in progress or when the MR environment is being utilized by another lab/research group. Interruptions and distractions can undermine safety, affect data quality and compromise participant confidentiality.

3. Scheduling Rooms and Resources

The Brain Imaging Center utilizes scheduling software called Calpendo in order to make booking rooms and resources easy.

Please refer to for details.

4. Development Time

We recognize that some projects need additional time to develop and test complex apparatuses (stimuli, physiological gear, etc.) or to refine and implement novel sequences. These activities can be accomplished at no charge when the scanner is not being utilized for billable scans. Research and Development activities can be scheduled, but should be noted as such on the calendar. Paid scans will take precedence for scheduling and can displace Research and Development activities from the calendar with 24 hours notice. NOTE: Scanner maintenance or repair does not fall into this category and will be given scheduling priority.

5. Billing

Billing is determined according to the TOTAL amount of time that the MR Environment is occupied including pre-scan prep, participant task practice on MR Control Room computer, equipment prep, scanner operation time, and post-scan clean up). The total amount of time to accomplish the above should be included when scheduling MR Scanner Time on the Calpendo Calendar.

Current Rates for Scanning:

  • If using the BIC Provided MR Scanner Operator: $500.00 per hour
  • If using a Lab Designated and Certified Level 2 MR Scanner Operator: $450.00 per hour

6. Cancellations

For those scanning after hours with their own operator, the policies below will not currently apply. They will apply, however, to after hours scanning that uses our BIC provided MR Scanner Operator, as well as all prime time weekday scanning.

When you cancel MR Scanner Time in Calpendo, that time becomes available for other projects. The time of cancellation determines IF charges are applied and the amount of the charge.

  • NO CHARGE if a scan is cancelled with > than 24 hours notice
  • 50% OF STANDARD HOURLY RATE for entire scheduled slot if scan is cancelled < than 24 hours notice
  • 100% OF STANDARD HOURLY RATE for entire scheduled slot will apply if there is failure to provide any advance notification

In all cases, if another Investigator is able to use the time slot or if the BIC is able to use the time slot for needed Research and Development, then no charges will be applied. We encourage lab groups and Calpendo schedulers to partner with one another for this reason. In extraordinary circumstances, petitions for amnesty can be made and these will be reviewed and approved if justifiable.

The BIC is in the process of compiling a list of healthy adult paid volunteers who will be available to researchers for participant recruitment. This list will be made available to researchers as needed and should be included in your IRB. We will note which volunteers may be available on short notice in hopes that this will help with cancellations.

7. Marx Building Security

Normal business hours for the Marx Building are 8:30AM – 5:00PM Monday thru Friday. During this time, anyone can enter via the main entrance.

After hours and weekend access is available using an MU ID card swipe via a key card reader located to the right of the Marx Building main entrance. Anyone needing access must send an email request to Alex Brown, BIC Operations Coordinator, stating the reasons for the request. If approved, your MU ID Card will be activated for after hours entry. Those receiving after hours access approval are responsible for ensuring their MU ID works upon email notification.

All Level 2 MR Scanner Operators, as well as designated University Staff who work in the Marx Building, will have access added automatically. Others may be granted key card access on a case-by-case basis.

All MR Personnel should enter and leave via the Brain Imaging Center main entry door and the Marx Building front entrance. All other Marx Building exterior doors are to be used ONLY in the event of an emergency. In some instances, large items or service equipment will be delivered via the loading dock on the southwest side of the building. Although this door can be opened from the inside of the building by passing through the Sculpting area, efforts should be made to limit the amount of time the door is open in order to prevent the sounding of an alarm. For this reason, avoid propping the door open for any length of time.

8. Safety Certification and Annual Re-Certification

Both Level 1 and Level 2 MR Personnel MUST renew their certification annually in order to continue working at the Brain Imaging Center. Although personnel with ongoing active projects will receive email reminders regarding renewal, it is the responsibility of each individual to renew their certification prior to the anniversary and to check in with the BIC Operations Coordinator or BIC Director if returning from an extended hiatus.

Level 2 MR Personnel will be required to obtain First Aid/CPR/AED Training financed by their respective lab in order to function as a MR Scanner Operator.

9. Data Transfer and Archiving

Data from the scanner is transferred automatically to a secure storage array using the Clinical Trials Processor (CTP). Users can access their data, and only their data, through a web portal and copy it to a location of their choosing. You can find the instructions for transferring data from the CTP Server here.